Payroll files

Use payroll stub templates to conveniently generate detailed pay stubs for each of your employees. Templates for payroll stub can be used to give your employees their pay stubs in both manual and electronic formats. Free Microsoft Excel payroll templates and timesheet templates are the most cost-effective means for meeting your back office needs.

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Biweekly timesheet with sick leave and vacation. Biweekly time sheet with sick leave and vacation. Weekly timesheet. Employee attendance tracker. Biweekly time sheet with sick leave and vacation with sample data. The employee payroll file is the repository for everything that has to do with an employee's paycheck. The main reason to create a payroll file is to limit access to the rest of the confidential information that is located in the personnel file.

The payroll file enables accounting staff to pay the employee without accessing employee confidential information. Accounting staff can keep payroll records where it makes sense for paying the employee. In instances where payroll and accounting are outsourced, this is an even more recommended practice for the employee's payroll records. The payroll file limits accessibility to confidential employee information.

The employee payroll file enables accounting and finance staff to have the information they need to pay the employee in a handy location. The location should be secure and out-of-reach to any other employees.

You need to impress on accounting staff the fact that the information in the payroll files is confidential and should not be shared without the permission and sign off from HR staff. Nor should accounting staff share any information about employee raises, promotions, bonuses, and any other information that is confidential about employees.

Human Resources does not need to monitor accounting's access to the employee payroll files. As is recommended for related employee files such as the personnel and medical files, you should limit access to the payroll file. Only people who need to have the information to do their job should see the contents.

This is a suggested list of what belongs in an employee payroll file. Also Known As employee files, employee records , human resources files, documentation.

Note: Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice on this website, but she is not an attorney.

The content on the site is not to be construed as legal advice. The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the articles cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel. The information on the site is provided for guidance only. Actively scan device characteristics for identification.